BuyRight Retail™

Day — of —

Data as of —

—

Sales

—

ADS

—

UPT

—

Weekly Goal Pace—

Budget

—

Available to Spend

Spent: — Budget: —

Inventory Health

—

Inventory Health—

Spiff

—

Opportunities

Load inventory to see signals

Action Center

Load inventory to see priority actions

Risks

Load inventory to see signals

Sales Trend

This Week

Last Week

Data Source: POSIM

All systems operational

Step 1 — Drop Today's POS Export

📋

Drop POS Sales Export

The daily category summary XLSX from your POS system

Step 2 — Review & Enter Daily Numbers

Report Date

—

Total Sales (from POS)

—

Category Breakdown (from POS)

Grand Total—

Enter Today's Numbers

Money Reconciliation

Credit Cards

Cash Counted

Gift Cards

Store Credits

Coupons / Promos

Checks

Sales Tax

Deposits Adj (+/-)

Total Payments (CC + Cash + GC + Credits + Coupons + Checks + Tax)$0.00

Over / Short$0.00

KPIs

Invoice Count (Transactions)

Foot Traffic

UPT

Avg $ Sale (ADS)

Avg Price Per Item

Total Voids

Year Over Year

Last Year Sales (same date)

Goal % vs Last Year

ADS Goal (persists until changed)

UPT Goal (persists until changed)

Last Year Sales—

Goal % vs LY—

Daily Goal $—

Notes

Notes to Owner

This Month's Submissions

No submissions yet this month.

Buying Budget This Month

Total available to spend this month

Total Spent This Month

of $0 budget spent

Month-to-Date Pace

No Data

vs budget pace

Total Budget Remaining

of $0 total budget

0% of budget used

Day 0 of 0

Top 5 Vendors This Month

Orders

Total Spent

No purchases logged yet this month.

Budget by Department

▼

Department	Budget	Spent	Remaining	Used %	Orders	Last Order

Buyer Command Center

Safe to Order

Slow Down

Caution

Do Not Order

Log a Purchase

Vendor

Department

PO # (optional)

Amount ($)

Date

This Month's Purchases

Date	Vendor	PO #	Department	Amount	Actions

Step 1 -- Upload Your POS Export

Export a Sales by Category report from your POS system and drop it below. BuyRight auto-detects the columns — .xlsx, .csv, .txt, and .tsv all work.

📂

Drag & Drop Sales by Category File

Imports automatically once dropped · or click to browse

or paste manually

Step 2 -- Confirm Column Detection

Category / Department Column

Sales Amount Column

Step 3 -- Map to Departments & Import

✓ Import Complete

Current Category Mappings

Period Settings

Current Period

Days Elapsed / Days in Month

Sales Adjustment %

Department Configuration

Markup Calculator

Markup:x

Suggested Spend %:40%

Dept NameActiveSpend %Order Freq

Saved Vendors

Saved automatically when you log a purchase.

Loaded Categories

No data loaded — use Paste / Import to load your first category

Total Inventory Cost

—

Cost value on hand

Cash Trapped

—

of total inventory cost

Min/Max Advisor

—

Settings differ from velocity suggestion

Vendor OOS

—

Zero on hand · vendor not delivering

Action Required — Click any tile to navigate

Mark Down

Past threshold — needs price action

View items →

Deep Discount

2nd stage — more aggressive pricing

View items →

Clearance

Last chance — move at any price

View items →

Confirmed Decisions

Top Sellers By Units Sold · Import Period

Units

Sales $

▲

Import sales data to see top sellers

Top Dead Inventory Highest Cost · On-hand > 0

On Hand

Cost Value

▲

Import inventory to see Top Dead Inventory

Top Sellers

Top Sellers — By Units Sold

Top 25 · Sorted by units sold · includes sales data

0 Items

Top Dead Inventory

Top Dead Inventory — Highest Cost Value

Top 25 · On hand > 0 · sorted by cost × qty

0 Items

All Inventory

Full Inventory List

All SKUs with stock on hand · sorted by dept

0 Items

📦

No inventory loaded

Active Sellers

Sold in Period

Items with sales data · sorted by units sold descending

0 Items

📈

No sales data loaded

Overview → Mark Down

Needs Markdown — Not Yet Actioned

On-hand > 0 · price-tiered thresholds · new items excluded

0 Items

📦

No items qualify

Items with on-hand > 0 past the price-based threshold will appear here

Overview → Deep Discount

Deep Discount — 2nd MD Threshold

On-hand > 0 · 2× price-tiered threshold · 50% off retail

0 Items

📦

No items qualify

Overview → Clearance

Clearance — Final MD Threshold

On-hand > 0 · 4× price-tiered threshold · at cost → .99

0 Items

🏷

No items qualify

Overview → Min/Max Advisor

Stock Level Recommendations

Sold in period · velocity-based suggestion differs from current settings · confirm to remember until velocity shifts significantly

0 Items

🔄

No Min/Max adjustments needed

Items that sold in the period AND have settings that differ from the velocity suggestion appear here

Overview → Vendor OOS

Suspected Vendor Out of Stock

Zero on hand · cost-tiered sales threshold · nothing received in 90+ days · store still wants it

0 Items

📦

No suspected vendor OOS items

Items with zero stock, recent order history, but no receipt in 90+ days appear here

Assortment Review

SKU Justification Engine — identifies which products deserve to stay, reduce, markdown, or exit

🔍

No assortment analysis yet

Import inventory data then click Run Engine to analyze your assortment

Inventory Export

Each category stacks — import one category at a time · drop another file to add it

Step 1

Drop all your inventory category files at once — BuyRight processes them sequentially and auto-detects the category name from each file. No need to import one at a time.

📌 Each import stacks — drop all 18 categories in one go. BuyRight auto-detects column names for POSIM and other POS systems.

Loaded Categories ▼

BuyRight auto-detects columns by name. POSIM, Lightspeed, Square, Shopify, Clover and more are supported. If your POS isn't recognized, a mapping screen will appear.

📂

Drag & Drop Inventory Files

Drop all 18 categories at once — each auto-imports sequentially · .xlsx supported

or paste directly

Sales Report (Optional — replaced by Step 4 Monthly Import)

Use only if not importing the all-category monthly file

Step 2 ▼

Prior Year Sales (Optional)

Same period, prior year — enables velocity trend detection on Min/Max Advisor

Step 3 ▼

Monthly Sales History (Optional — enables trend intelligence)

POSIM all-category monthly report · import Year 1 first, then Year 2 · 100K+ rows supported

Step 4

Export the POSIM Item Sales Report by Month for all categories — one file covering the full year period. BuyRight reads the month headers automatically and builds a per-SKU monthly breakdown.

📌 This replaces the separate per-category sales import (Step 2). Year 2 rolls up into Current Sales. Year 1 rolls up into Prior Year Sales. Both feed Min/Max, Top Sellers, Dead Inventory, and Active Sellers — plus trend intelligence. Monthly detail is session-only (re-import each session); the rolled-up totals auto-save with your session.

Loaded Monthly History · session only

No monthly data loaded yet

Part 1 — Earlier Months

📅

Drop Monthly File — Part 1

e.g. Dec 2025 – Feb 2026 · all categories · one file

Part 2 — Recent Months

📅

Drop Monthly File — Part 2

e.g. Mar 2026 – May 2026 · all categories · one file

Settings

Category Behavior Profiles Layer 2 of 7 — Inventory Intelligence Engine ▼

Category	SKUs	Behavior Profile	Why This Profile
Import inventory data to see category profiles

Markdown Thresholds (Days No Sale — First MD)

$1–$20

Deep Discount at 2×, Clearance at 4×

$20–$60

$60–$100

$100–$200

$200–$300

$300–$500

$500+

New Item Grace Period (days)

Items within this many days of Date Created are excluded from all lists

Active Seller Window (days)

Items must have sold within this many days to count as Active Sellers

Sales Report Period (months)

How many months your imported sales report covers — used to calculate monthly velocity for Min/Max suggestions

Vendor OOS Threshold (days)

Items with zero on hand, 2+ units sold, and no receipt in this many days are flagged as suspected Vendor Out of Stock

MD Stage Progression

Three markdown stages — each one escalates the price reduction. Adjust the percentages below to match your store's strategy. Changes take effect on the next data load.

Stage	When it triggers	% Off Retail
1st — Mark Down	Past 1× price-tier threshold without selling	%
2nd — Deep Discount	Past 2× price-tier threshold without selling	%
3rd Final — Clearance	Past 3× price-tier threshold without selling	At cost → .99

Clearance is always priced at cost — this keeps final clearance honest regardless of margin.

Threshold Reference — Days Until Each Stage

Based on your current threshold days settings above. Updates when you save.

Purchase Plan — Vendor Management

Excluded Vendors ▶ click to view/manage

Vendors here are skipped entirely when Purchase Plan generates recommendations — no order suggestions, no Action Records. Changes take effect immediately on the next sync.

Vendor Aliases

Maps a vendor ID as it appears in inventory data to the canonical vendor ID used for Purchase Plan grouping and order budgets — e.g. "East Coast News" and "ECN" should be treated as one vendor.

Small Order Threshold

Orders below this dollar amount are grouped into a collapsible "Small Orders" section in the Action Center, separate from your main recommendations — easier to bulk-clear the leftovers that don't meet your minimums without them cluttering the list you actually act on.

Min/Max — Dismissed Categories

Categories dismissed from the Action Center Min/Max section using the ✕ button. They stay dismissed until cleared here. The Min/Max Advisor tab still shows all items regardless of this list.

Store Info

Store Name

Store ID

Session Data

Your loaded inventory and sales data is automatically saved in this browser. To transfer data to a new version of the app, export it as a JSON file and restore it after opening the new version.

⬆ Restore Session JSON

How It Works

Active Seller Definition

An item is an Active Seller if it appeared in the imported sales report with at least 1 unit sold, and has stock on hand. Active status is based on your sales period data — not a rolling date window.

Reorder Trigger

Min/Max Advisor shows items where the velocity suggestion differs from current ROP or Max Stock settings. Items with Max Stock = 0 are excluded (intentionally not reordering).

Vendor Filter

Most action tabs (Mark Down, Deep Discount, Clearance, Top Sellers, Min/Max Advisor) can be filtered by Vendor ID or Manufacturer using the dropdowns in the toolbar — useful for building a vendor-specific action list or purchase order.

Discontinued Items

Items with On Hand = 0 AND Max Stock = 0 are treated as discontinued and excluded from all lists, counts, and advisor tabs.

Min/Max Formula

BuyRight determines Suggested Min/Max using multiple demand signals: sales velocity, demand consistency, sales trend, category behavior, proven seller status, and Receipt Protection. These factors work together to recommend inventory levels based on your store's actual sales history.

No Active Spiffs

Import your vendor export and the leaderboard builds itself.

Spiff Details

Vendor Name

Period

Spiff Rate ($ per unit)

Staff Column

Upload Export File

Drop XLSX/CSV here or click to browse

Staff Roster

Initials	Full Name